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State Clearinghouse

Application Requirements to Initiate Review Process

In order to initiate the Maryland Intergovernmental Review & Coordination (MIRC) Process, applicants must submit to the clearinghouse the project/program/proposal electronically via e-mail, as a "PDF" file or as a "CD", to be distributed among state agencies and local jurisdictions that may be impacted if the application receives approval and/or funding from the approving source. Please ensure that descriptions of the projects are without abbreviations and acronyms.

General Submissions should include:

  • Cover letter
  • For federal financial assistance application, include the program narrative, budget narrative and the standard form 424
  • For state programs, please include the program narrative, budget narrative and designated forms
  • Areas to be served/location, please include the (Site, Vicinity map and Address of the Project)
  • Staffing
  • If known, whether or not the project is within a certified Priority Funding Area (PFA)

Projects that may have historic implications or that may impact historic structures that are 50 years or older are subject to Section 106 of the National Historic Preservation Act of 1966 (NHPA) (www.achp.gov/106summary.html). These projects may include, but are not limited to Construction, Housing, Environmental, Transportation, etc. The following information should be included in application submissions to the clearinghouse to comply with NHPA:

  • A detailed description of the proposed project, noting the nature of the state and/or federal involvement;
  • A map (preferably a section of a USGS topographic quadrangle or an ADC map) clearly showing the location and boundaries of the project area and more detailed site plans, if appropriate;
  • Labeled photographs (print or digital) of the project site including images of all buildings and structures located within the project area, preferably keyed to a site plan;
  • Drawings and/or a written scope of work illustrating any plans to construct, demolish, or rehabilitate buildings or other structures;
  • A brief description of past and present conditions of the project area (wooded, mined, developed, agricultural uses), including the construction dates of any buildings, if known.

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